OFFICE OF THE COMMISSIONER OF CUSTOMS (IMPORT)

JAWAHARLAL NEHRU CUSTOM HOUSE, NHAVA SHEVA,

DIST. RAIGAD, MAHARASHTRA

 

F.NO. EDI-129/02-03 JNCH                                                                                   Date: 25/06/03

 

Standing Order No.44/2003

 

                        Sub: Processing of Shipping Bills under EDI System: -

    (i)   Involving Multiple EXIM Scheme Codes and Multiple licences

    (ii)  Third party exports

    (iii) No CENVAT Claim Certificate for a period

                       

                        Attention of all the Officers in the Jawaharlal Nehru Custom House is Invited to the Public Notice No.39/97 dtd.12.11.97 and to   Appendices  (III to XIII) enclosed therein as amended vide Public Notice No.51/03 dtd.20.06.03, regarding Procedure for Computerized Processing of S/Bs under EDI System at Jawaharlal Nehru Custom House, Nhava Sheva. It is hereby, informed that provision has been made in the ICES (Exports) for processing of all categories of Shipping Bills involving multiple schemes, multiple licences, third party exports and for one time registration of NO CENVAT Claim Certificate issued by Central Excise authorities in respect of manufacturer Exporter. All the type of Shipping Bills (except re-export under claim of Drawback) shall be processed only under EDI System and Public Notice No.81/02 dtd.28.11.02 stands corrected in this regard. The effective date for this Standing Order  will be notified in due course of time.

(2)                    Declaration Form for export of goods (Annexure A) has been modified to capture requisite data in the system. Information required containing details of the Data to be entered in the ICES (Export) at the Service Center should be furnished in the revised Annexure `A enclosed with this Standing Order.

(3)                    Detailed guidelines for preparation of electronic S/Bs and entry of data in the System are provided in a document ICES Export Version 2.0 enclosed    as Annexure B with this SO. These Guidelines may be carefully studied and kept in view for making Annexure-A declaration.              

(4)                    Under the revised System, the category of Shipping Bills will be depending on the type of Scheme Code under which an item is declared for export. The Scheme Code has been notified by the DGFT in the EXIM Policy (Handbook of Procedures). List of these codes are listed as Appendix-I

                        All other activities relating to the processing of Shipping Bills like checklist submission, appraising in respect of certain categories of goods, goods arrival registration, examination, LEO, sanction of Drawback, registration of licence, etc shall continue as per PN No.39/97 dtd.12.11.97.

(5)                    Amendments:

                        Any amendment which converts a shipping bill from one scheme code to another or addition of fresh licence, requiring appraisal of the Shipping Bill, the AC/DC at the time of approving the amendment on the system shall also ensure that new licences etc being added by amendment, is valid in respect of goods under export. In case, the amendment is sought to be made after the goods registration all such Shipping Bills would also require approval AC/DC for examination /re-examination, if already examined or inspection if Shipping Bill was earlier selected for inspection.

(6)                    Use Of Multiple Licence for same item:

Where, in respect of same item of Shipping Bills more than one Licence is used for discharge of export obligation, separate quantity in respect of each licence should be specified and total of the quantity against licences should be equal to the quantity of item in the Shipping Bill. FOB for the purpose of export against a licence would be determined by the system proportionate to the quantity.

(7)                    Third Party Exports:

If the goods are being exported on the basis of Third Party exports the system would require at the Shipping Bill master level as to whether any of the item in the Shipping Bill relate to Third Party. On indicating Y only the third party details could be entered against all or any single item in the Shipping Bill. In case of option N, the System will not allow third party details to be entered in the system.

In the case of third party exports, the Drawback shall be credited into the account of the exporter in whose name the shipping bill is filled. In case where the exports are in discharge of export obligation against a licence the system will automatically determine the status of third party on the basis IE code of the Licence holder, no separate third party details are required to be indicated in respect of exports against the licence.

(8)                    Registration of No CENVAT Claim Certificate:

 

The Supdt. of Customs in the Drawback Section of the Custom House shall register the Non-CENVAT Claim Certificate. The Supdt. of Customs registering this certificate shall ensure genuiness of the Certificate. The Central Excise authority issuing the Certificate should inform Drawback section of all the Custom Houses immediately, if the manufacturer starts claiming CENVAT before expiry date of Certificate.

(9)                    The facility of electronic filing of Shipping Bills is available upto 6.00 pm.  therefore, the Shipping Bills relating to perishable goods also shall be processed under EDI System. In case where Cess is involved, Exporters are advised to file Shipping Bill in advance so that the Cess amount is paid at the S.B.I. Bank, PUB Bldg. during banking hours.

Any  difficulties  faced  in  the  implementation  of  the  Standing Order  may  be brought to the notice of the concerned Jt.Commr /Addl.Commr. of Export Dept.of the respective CFS. For systems related problems, the Trade may approach EDI help desk at CWC, CFS, Dronagiri (Ph.No.27241256) as per SO.No.516/2002 dtd.9.8.02.

 

                                                           

                                                                                                Sd/-

                                                                                      (N.K.BUJABAL)

                                                            COMMISSIONER OF CUSTOMS (IMPORT)

                                                            JAWAHARLAL NEHRU CUSTOM HOUSE

 

                                                                                         Attested by

 

 

 

                                                                                     (S.K.RAHMAN)

                                                Joint Commissioner of Customs

                                                                 EDI, Section

 

 

 

 

 

 

 

 

 

 

 

 

Annexure A

 

DECLARATION FORM FOR EXPORT OF GOODS

 

To be Filled in by the Service Centre

Date of Presentation

 

 

 

Job Number/Date

 

 

 

Shipping Bill No.

 

 

 

Date

 

 

 

 

 

Signature

 

 

 

To be Filled in by the Exporter/CHA

Master Details

1

CHA  License Number

 

Name

 

2

IEC Code Number

 

Name

 

3

Exporter Address

 

4

Exporter Type

[P] Private

[G] Government

5

Merchant/Manufacturer

[R] - Merchant    

[F] - Manufacturer

6

Consignee Name 

 

7

Consignee Address

 

8

Consignee Country

 

9

Port of Destination

 

10

Country  of Final Destination

 

11

State of Origin of Exported Goods

 

12

EPZ/ICD Code

 

13

Authorized Dealer(AD)

Code

 

14

RBI Waiver Number

 

15

RBI Waiver Date

 

16

Annexure C Parameters

Text Box: No

 

Text Box: Yes

 

  

 


17   Annexure C Particulars (Only to be filled for Air Sites)

 

Master Airway

Bill Number     :

AirLine Name:

Total No. of Packets in MAWB :

HAWB Number:

Factory

Stuffed (Y/N) :

 

 

Seal Number :

Agency:

Marks & Numbers:

 

 

e Accompanied (Y/N) :

 

 

Total No. of Packages :

No. Of Loose Packets:

Gross Weight :

Net Weight:

Unit of Measurement

 

 

 

 

Packing Details

 

Sr. No.

Packet Numbers

Type of Packets

 

From

To

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

17   Annexure C Particulars (Only to be filled for  ICD/CFS & Sea Sites)

 

a

Factory Stuffed (Y/N) :

b

Sample Accompanied(Y/N):

c

Nature of Cargo:

 

 

 

d

Marks & Numbers:

 

 

 

E

Total No. of Packages::

f

No. of Loose Packets: :

g

No. of Containers:

 

 

 

H

Gross Weight :

i

Net Weight :

j

Unit of Measurement :

 

 

 

 

k.         Container Details (Valid, if Factory Stuffed)

 

Container Number

Size

Excise Seal Number

Seal Date

Number of Packets Stuffed

1

2

3

4

5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

l.          Packing Details

 

Sr. No.

Packet Numbers

Type of Packets

 

From

To

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

m

Rotation Number:

n

Rotation Date     :

 

Note : Columns m & n are valid only for Sea Customs Locations.

 

 

 


Invoice Details

18

Invoice number

 

Date

 

19

Nature of Payment

[LC] Letter of Credit                   [DP] Direct Payment

 

[DA] Delvery against                  [AP] Advance Payment

        Acceptance

 


[NA] Not Applicable 

20

Period of Payment as per contract (in Days)

 

21

Contract Number

 

22

Whether Consignee and Buyer Same

Text Box: Yes

 

Text Box: No

 

23

If NO, Name  &  Address of Buyer

 

24

Invoice Currency

                          [Enter Exchange Rate Particulars in case of Non-Standard Currency at point 26]

25

Nature of Contract

[1] - FOB             [2] - CIF             [3] - CF              [4] - CI

26   Charges

 

Rate

Currency

Amount

Commission

 

 

 

Discount on FOB Rate

 

 

 

Packing & Misc.Charges

 

 

 

Other Deductions

 

 

 

Freight

 

 

 

Insurance

 

 

 

 

 

 

25

Whether the Unit

Price Includes

[F] Freight                                  [I] Insurance

[B] Freight & Insurance             [N] - None

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

27     Exchange Rate Details for non-standard Currency

 

Currency Code/Name

Unit in Rupees

Exchange Rate

Effective Date

Bank Name

Certificate Number

Certificate Date

1

2

3

4

5

6

7

 

 

 

 

 

 

 

 

 


28.       Item Wise Details (To be provided for each invoice separately)

 

Item

Sr. No.

RITC

Code

Description of Goods

Accessories,

if any

Quantity

Accoun-

ting Unit

Item Rate

No. of Units

Accounting Unit For Rate

Present

Market Value

Scheme Code

 

Category, if NFEI Exports

Whether Third Party Export

(Y/N)

 

1

2

3

4

5

6

7

8

9

10

11

12

13

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note : Column 12 : whether third part export : Need to be provided for Scheme Codes involving DBK and DEPB only. For the scheme code involving DEEC, EPCG, Job Work, DFRC etc. system would determine the third party export automatically.


 

29.       Drawback Particulars

 

Invoice Serial Number

Item Serial Number

Duty Drawback Details

DBK Serial Number

Quantity

Raw Material Details

Raw Material Serial Number

Raw Material Quantity

1

2

3

4

5

6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

30.     DEEC/EPCG Licenses Particulars

 

Invoice Serial Number

Item Serial Number

DEEC/EPCG  Licences Particulars

Registration

Number

Serial Number in Part (E)

Serial Number

 in Part (C)

Quantity

 

Accounting

Unit

 

Whether

Indigenous / Imported

 

1

2

3

4

5

6

7

8

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

31.       DFRC Licenses Particulars

 

Invoice Serial Number

Item Serial Number

DEEC/EPCG  Licences Particulars

Registration

Number

Standard IO Group Code

Standard IO Serial Number

Standard IO Norm Serial Number

Quantity

 

Accounting

Unit

 

Whether

Indigenous / Imported

 

1

2

3

4

5

6

7

8

9

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

32     Post - export DEPB Particulars

 

Invoice Serial Number

Item Serial Number

DEPB Details

Group Code

Item Code

Quantity

Accounting Unit

Parent DEPB Details

Group Code

Item Code

Quantity

Accounting Unit

1

2

3

4

5

6

7

8

9

10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

33.    Job Work Particulars

 

Invoice Serial Number

Item Serial Number

 

Bill of Entry Particulars

Notification Number

BE Number

Date

BE Invoice Serial Number

Actual Invoice Number

 

Item  Serial Number

In invoice

Port Code, where imported

Quantity

Unit of

Measurement

1

2

3

4

5

6

7

8

9

10

11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

34.      Annexure C1 Particulars (Applicable to EOU/EPZ)

 

Invoice Serial Number

IEC  Code

Annexure  C1 Details

Examination Date

Division

Commn.

Range

 

Examination Officer Name

 

Examination Officer Designation

 

Supervisor Officer Name

Supervisor Officer Designation

Seal Numbers Affixed on Packages

1

2

3

4

5

6

7

8

9

10

11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


35.    Re-Export Particulars

 

Serial Number

Re Export

Particulars

 

 

 

1

Invoice Serial No. of SB

 

 

 

2

Item Serial No. of SB

 

 

 

 

3

BE Number

 

 

 

 

4

BE Date

 

 

 

 

5

Invoice No. of BE

 

 

 

 

6

Item Serial No.

Of BE

 

 

 

7

Port Code

 

 

 

 

8

Item Description

As per BE Invoice

 

 

 

9

Quantity Imported

 

 

 

 

10

Unit of Measurement

 

 

 

 

11

Assessable Value in (Rs)

 

 

 

 

12

Total Duty Paid

 

 

 

 

13

Duty Payment Date

 

 

 

 

14

Quantity Exported

 

 

 

 

15

Technical Details

 

 

 

16

Other Identifying

Parameters

 

 

 

17

Whether against export

Obligation (Y/N)

 

 

 

18

Export Obligation

Notification No.

 

 

 

19

Drawback Amount Claimed

 

 

 

 

20

Whether Item Un-used(Y/N)

 

 

 

 

21

Commissioner Permission(Y/N)

 

 

 

22

Board Order Number

 

 

 

 

23

Board Order Date

 

 

 

 

24

Whether MODVAT

Availed (Y/N)

 

 

 

25

Whether MODVAT Reversed (Y/N)

 

 

 

 


 

36.   Cess Particulars

 

Invoice Serial Number

Item Serial Number

Cess Applicable

(Y/N)

If Cess Applicable

Cess Serial Number

Cess Quantity

1

2

3

4

5

 

 

 

 

 

 

 

 

 

 

 

 

 

37.    CENVAT Particulars

 

Invoice Number

Item Serial Number

Certificate Number

Certificate Date

Central Excise Office Code

 

Assessee Code

Valid Upto

1

2

3

4

5

6

7

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

38.   Third Party Exports

 

Invoice  Number

Item Serial Number

IE Code

Name of the Manufacturer

Branch Serial Number

Address

1

2

3

4

5

6

 

 

 

 

 

 

 

 

 

 

 

 

 

Note:

If the third party is also a regular exporter, IE Code and branch serial number as registered with DGFT has to be provided. Otherwise, name and address of the manufacturer is to be declared.

 

39.   AR4 Particulars

 

Invoice Serial Number

Item Serial Number

AR4 Particulars

AR4 Number

AR4 Date

Commissionearate

Division

 

Range

Remarks

1

2

3

4

5

6

7

8

 

 

 

 

 

 

 

 

 

 

 

 

40.   Documents & Releasing Agencies Particulars

 

Document Type

(Q/I/L/C/O)

Document Description

Invoice Number

Item Number

Agency Code

Agency Name

Document Name

1

2

3

4

5

6

7

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

41.   Quota Allocation Particulars

 

Invoice Serial Number

Item Serial Number

Agency

                          Allocation Serial Number

Country Code/Year/Region Code/Serial Number/Category/Quota or Non Quota Country/Token #)

Ex. - US/2/24/516690/0237/2/232039

Expiry Date

1

2

3

4

5

 

 

 

 

 

 

 

 

 

 


DECLARATION

 

I/We declare that the particulars given herein above are true and correct. I/We enclose herewith the copies of the following documents. (To be submitted with the export goods in the warehouse).

 

1.                  GR Declaration

2.                  DEEC Declaration

3.                  Invoice

4.                  Quota/Inspection Certificates

5.                  Others(Specify)

 

 

Name of the Exporter :

 

 

Name of CHA :

 

Designation

 

 

 

Designation

 

 

 

ID Card Number

 

 

 

 

Dated : ______________________________                          Signature___________________________

 

 

 

INSTRUCTIONS

 

1.   All entries should be made in CAPITAL letters.

 

2.      Photocopies of the invoices has to be attached separately with declaration form for data entry.

 

 

 

 

 

Appendix-I

 

SCHEME CODES

                                                                                                                                    

Code

Scheme

00

Free Shipping Bill involving remittance of Foreign Exchange

01

Advance Licence with actual user condition

02

Advance Licence for intermediate supplies

03

Advance Licence

04

Advance Release Order

05

Advance Licence for Deemed Exports

06

DEPB Post Export

08

Replenishment Licence

09

Diamond Imprest Licence

11

Concessional Duty EPCG Scheme

12

Zero Duty EPCG Scheme

18

Duty Free Replenishment Certificate (DFRC)

19

Drawback

20

Jobbing (JBG)

21

EOU / EPZ / SEZ / EHTP / STP

41

Drawback and Advance Licence

42

Drawback and DFRC

43

Drawback and Zero Duty EPCG

44

Drawback and Concessional Duty EPCG

46

Drawback and DEPB Post Export

  47

Drawback and JBG

48

Drawback and Diamond Imprest Licence

  49

Drawback and EOU/EPZ/SEZ

50

EPCG and Advance Licence

51

EPCG and DFRC

52

EPCG and JBG

53

EPCG and Diamond Imprest Licence

54

EPCG and Replenishment Licence

55

EPCG and DEPB Post Exports

71

EPCG, Drawback and DEEC

72

EPCG, Drawback and DFRC

73

EPCG, Drawback and JOBBING

74

EPCG, Drawback and Diamond Imprest Licence

75

EPCG, Drawback and DEPB Post Export

99

NFEI